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Credit Memo Form
It's common to make adjustments to a supplier's invoice for a variety of reasons. Maybe you were sent something you didn't order, the specs were wrong, a product wasn't up to your quality standards, whatever.
Using a simple credit memo system can dramatically increase the odds you receive proper credit for every invoice adjustment. Just make the credit memo forms available near your receiving area. Whenever the receiving clerk sends a product back or doesn't receive all the products listed on the invoice, they immediately fill out a credit memo form indicating the product that's being returned or a description of the adjustment. They should also indicate the cost of the product being returned or the dollar amount of the adjustment and get the driver to sign the credit memo. Very important to obtain the driver's signature. The original credit memo goes to your bookkeeper and a copy is given to the driver.
Summary of Features & Benefits:
- When using the credit memo system your bookkeeper should enter the original invoice amount into your accounts payable system and also enter the credit memo as a separate transaction.
- If the credit memo never makes it to your account on the supplier's books, you now have an excellent audit trail of credit memos, signed by one of their employees, the driver, to prove a valid credit for returned goods or any other adjustment to an original invoice.
- Using the credit memo system can add up to securing hundreds and maybe thousands of dollars worth of credits that may now be falling through the cracks.
Download the Credit Memo Form
Preview
This form is available in the following formats. You must have a compatible program installed on your computer to use them.
Click to Download Microsoft Excel format
